Privacy Policy

This Privacy Policy describes how the organizers of the Patent Olympiad treat personal information that we receive from the people who interact with the Patent Olympiad.

Who we are

The Patent Olympiad is an event organized by a committee of volunteers. Our intent for this event is to celebrate patent researchers and patent research skills with a fun, lighthearted, and international competition for fellow researchers. We, the volunteers, run the website, its associated social media profiles, and the Patent Olympiad event itself.

This privacy policy describes how the Patent Olympiad handles personal information.

Information we collect and how we use it

“Personal information” means information about an identifiable individual.

We may collect personal information when:

  1. You or your organization registers you for the Patent Olympiad event.
  2. You purchase something else from the Patent Olympiad (e.g., a service, registration to another event, or a product) .
  3. You sign-up to receive promotional emails or other communications from the Patent Olympiad;
  4. You contact the Patent Olympiad with a comment, question, or concern.

Personal information is information that identifies you.

What We Collect

(1) When You Register for Patent Olympiad Events or Engage in Other Financial Transactions

If you register for a Patent Olympiad event, or purchase some other good or service from the Patent Olympiad, we will ask you for personal and financial information.

The core information we collect is data that will help us:

  1. Identify you as the registrant for the event,
  2. Process your payment,
  3. Communicate with you about your event or other purchase.

When you register, we will collect financial information using a secure payment processing system, which may be administered by a third party. Your financial information will only be used for the purposes of processing payment.

We will also collect personal information in order to process your transaction and keep you informed about your purchase. If you have purchased a registration for the Patent Olympiad event, we will use this information to keep you informed about your participation in the event as a registrant. The personal information will include your name and contact information, such as your email, phone, and mailing address.

We may also ask you for additional information, such as research tool preferences, affiliated organizations, or country. If the information is optional for participation in the event, you may opt out of providing this information. We collect this information so that we may understand our registrants. We may also use this information in aggregate to describe the community of registered participants to people and organizations that may work with us to create the event, such as sponsors and partners.

Your name, contact information and any non-financial information you voluntarily disclose to us will be securely stored in a system specific to the Patent Olympiad. We will use this information in order to communicate with you or personalize aspects of your participation in the event.

We will not share information with third parties without your express consent. We may ask you if you would like to share your information with sponsors, partners, or event hosts.

You may update this information or request its deletion at any time by contacting us directly at

(2) What We Collect When You Visit Our Website

In general, you can visit our website without telling us who you are or submitting any personal information.

We collect the Internet Protocol (“IP”) addresses of visitors to our website and other information about your visit, such as page requests, browser type, operating system and average time spent on our website.

We may use this information to help us understand the use of our website, and to monitor and improve it.

(3) What We Collect When You Sign Up For Email Update Subscriptions

You can sign up to receive email updates from us by providing us with a valid email address and giving your consent to be added to an email list.

You may ask to be deleted from any of our email lists at any time by following the “unsubscribe” instructions provided, or by contacting us directly at with the subject line “UNSUBSCRIBE”.

(4) What We Collect When You Interact With Us to Comment, Ask a Question, or Communicate a Concern

When you contact us directly with a comment or question, you may be asked to provide personal information (such as your name, email address, or a phone number) along with any additional information we need to help us answer your question or respond to your comment , question, or concern.

We may also retain this information to assist you in the future and to improve our service to you. We may also use personal information in order to respond to you as effectively as possible.

Disclosure of personal information

The Patent Olympiad will not disclose, trade, rent, or sell or otherwise transfer your personal information without your consent, except as otherwise set out in this Privacy Policy.

We may request this consent from time to time in order to help us run and promote the Patent Olympiad. Examples of consent requests may include:

  • Requests for your permission use your name and likeness in order to promote the Patent Olympiad and document its events,
  • Requests to share your name and contact information with sponsors, partners, or affiliates who may be interested in contacting you about their products and services.

Again, we will not share this information without your consent.

Additional information about our services

Service Provider Arrangements

We may transfer your personal information to third parties who provide services on our behalf.

For example, we may use service providers to host parts of our services, process payments, and send email or other communications on our behalf. In addition, if you are participating in the Patent Olympiad competition, you may be asked to create an account on a third party service in order to submit your results for consideration. There is no obligation on your part to maintain this account beyond the period needed for the event itself.

Our service providers will be given the information they need to perform the services we request, and we do not authorize them to use or disclose personal information for their own marketing or other purposes.

We and our service providers may maintain or process your personal information in the US or other jurisdictions.


Our website may use a technology called “cookies”. A cookie is data element that websites may send to your browser. Cookies are stored by your browser on your hard drive so that the website that create it can recognize your computer or other device when you return. Most web browsers allow you to modify your settings to notify you when you receive a cookie or to reject cookies entirely. However, if you decide not to accept cookies from our website, you may not be able to take advantage of all of its features.

We may also use third parties to help us gather and analyze information about the areas that you visit on the Patent Olympiad website. We would do so to evaluate and improve your experience with Patent Olympiad, and to help us evaluate some of the specific information related to your visits.

Links to Third Party Websites

On our website, social media posts, and other print and virtual publications produced by us, we may include contain links to other sites that the Patent Olympiad does not own or operate.

Except as provided herein, our policy is that we will not provide any of your personal information to these third parties without your consent.

We provide links to third party websites as a convenience to our readers. Unless we explicitly say so, these links are not intended as an endorsement of or referral to the linked websites. The linked websites have separate and independent privacy statements, notices and terms of use – which we recommend you read carefully. We do not have any control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use or disclose, secure, and otherwise treat your personal information.

Children: The Patent Olympiad website services are not intended for children under 13 and we do not intend to collect personal information from children under the age of 13.

The Patent Olympiad may host some data on third party databases as part of our use of those third party systems (e.g., Google).

A request by a lawful authority could require us to provide some personal information. We’ll tell you if this happens. .

Access to your personal information

You have the right to access, update, and correct inaccuracies in your personal information in our custody and control, subject to certain exceptions prescribed by law.

You may request access, updating and corrections of inaccuracies in personal information we have in our custody or control by emailing or writing to us at the contact information set out below. We may request certain personal information for the purposes of verifying the identity of the individual seeking access to their personal information records.

If you want us to update or delete your personal information, you may contact us at

Changes to the Privacy Policy

This Privacy Policy may be updated periodically to reflect changes to our personal information practices. The revised Privacy Policy will be posted on this website. We encourage you to refer to this Privacy Policy for the latest information about our personal information practices.

We will update this policy as needed.

Contacting Us About Your Privacy and Personal Information

Please contact us if:

  • you have any questions or comments about this Privacy Policy,
  • you wish to opt-out of marketing messages, or to access, update, or correct inaccuracies in your personal information, or
  • you otherwise have a question or complaint about the manner in which we treat your personal information.

General Privacy-Related Requests

Use the contact information below to address the above cases:

Email: (Use Subject Line: PRIVACY POLICY)

Attn: Cathy Chiba, Patent Olympiad
c/o Suite 201 - 33 East 8th Avenue
Vancouver, BC CANADA
V5T 1R5

Financial Information Submitted as Part of Registration

For the purposes of event registration and sponsorship arrangements, the Patent Olympiad collects payment information and associated personal data via

World Patent Technology (WPT)
Maria Skolgata 83

118 53 Stockholm Sweden
Tel: +46 709 709 983

The contact person for World Patent Technology is:

Linus Wretblad

one of the Patent Olympiad founding volunteers.